I emailed you recently inviting suggestions for the Out to Swim Annual General Meeting agenda. I am now writing to give formal notice of the AGM and to set out the agenda.
The AGM (including annual awards) will be held on:
Saturday 17th March 2017
Time: 2.00 pm
Venue: Room MAL B20 Birkbeck College, Malet Street, Bloomsbury.
We have been advised that refreshments can't be provided, so please bring your own on the day. We have booked the room until 5.00 pm so there will be time for the usual swimming and water polo sessions afterwards at ULU. There will be an informal social after training as usual in the TCR bar.
One of the key agenda items will be the appointment of members to the OTS Committee and the Swimming Sub-Committee. The following positions are up for election and nominations are now invited from members to put themselves forward to sit on the OTS Committee or the Swimming Sub-Committee. The coaches who currently sit on the Swimming Sub-Committee are there by invitation and are not elected positions.
Elections have already been held for positions on the Water Polo and OTSS Sub-Committees, so these posts are not are not open for members to apply for. However, these positions will need to be ratified at the AGM.
Main OTS Committee
Communications and Publicity
Water Polo Rep (Chair of Orca Sub-Committee)
OTSS Rep (Chair of OTSS Sub-Committee)
Swimming Rep (Chair of Swimming Sub-Committee)
Men's Competition Rep
Women's Competition Rep
Open Water Rep
New Swimmers Rep
Here are two documents. The first is the 'Committee Election Procedure' adopted by the OTS Committee in January 2015. The other is a brief description of the current Committee and Sub-Committee posts. If you would like to stand for a position on the Committee or the Sub-Committee yourself, or if you would like to nominate another club member, please follow the guidance in the 'Committee Election Procedure' document.
Mr Terry Muscat has very kindly agreed to act as the Returning Officer for the AGM for the third year running, and he was formally appointed by the Committee at their meeting on Thursday 15th February 2018 (minutes to follow shortly). All nominations (including statements) must be sent to Terry at firstname.lastname@example.org and received by 6.00 pm on Friday 2nd March 2018.
Terry will publish the nominations on 3rd March, inviting proxy and absentee voting for positions with a nomination. The deadline for proxy and absentee voting to be submitted to Terry will be 10.00 pm on Friday 16th March 2017.
1. Chair's report
2. Head Coach's report
3. Treasurer's report on club finances
4. Swimming Rep's report
5. Water Polo Rep's report
6. Synchro Rep's report
7. OTSS Rep's report
8. Presentation from TAGS swimmers
9. Gay Games update
10. Hustings for Committee and Sub-Committee positions, where there are multiple candidates
11. Voting for Committee and Sub-Committee posts and ratification of Water Polo and OTSS posts
We look forward to seeing you at the AGM on 17th March.
If you have any queries about any of this, please get in touch with me by replying to your club e-mail
Out to Swim